// zapier to n8n migration

Your Zapier bill keeps climbing. It silently breaks. And the dev who built it is gone.

We migrate your zaps to self-hosted n8n: no per-task bill, real error alerts, parallel-run cutover so production never goes dark. Fixed price, full documentation, and we stay.

Book a 30-minute diagnostic See all services

from $3,000  ·  2 to 6 weeks  ·  zero production downtime

200+ n8n workflows in production
1,584 projects shipped
89 AI agents live
13 yrs building systems
$500K+ delivered on Upwork

Zapier is great until the bill climbs and a zap dies silently.

You did not choose Zapier because it was the best tool. You chose it because it was the fastest to start. That is fine. But there is a point where the task meter punishes growth, the error model fights you, and the only person who understood the stack is long gone. We have seen this at every scale. There is a cleaner way out.

// Sound familiar

If your Zapier setup looks like this, we have seen it before.

  • You hit the task cap mid-month and the bill jumps every time you add a workflow.
  • A zap died two weeks ago. You found out when a customer asked where their confirmation was.
  • Forty-plus zaps, and the dev who built them is gone. Nobody on the team can explain what half of them do.
  • You pay Zapier forever. If the price doubles next year, you have no choice.
  • You need branching logic, retry on failure, and real error handling. Zapier fights you on all three.

We have migrated stacks exactly like this to n8n. Once it is done, it runs quietly and you stop watching it.

// After

What changes once it runs on n8n

  • The monthly bill

    The per-task meter is gone. Adding a workflow costs you nothing extra.

  • When it fails

    You get an alert with the reason. Not a customer complaint two days later.

  • A new integration

    Is one more node. Not one more Zapier subscription tier.

  • Every workflow

    Documented and version-controlled. Anyone can pick it up if a team member leaves.

// Proof in production

Migrations are where we are most careful.

When a Medicare operation needed to move 1,600+ contacts without losing anything, we migrated 1,574 contacts, 1,222 policies, and 32,279 notes, with a working proof of concept in a single day.

Read the full case study →

"I interviewed five different software developers for a solution to automate my processes. Andrii provided a simple solution that no one else considered. Very professional and very committed to providing a successful outcome."

Real-estate investor, process-automation project · Verified Upwork review, 5.0

Clutch Top Company 2023 · Upwork Top Rated, $500K+ delivered · Fortune 500 work delivered under NDA. We do not demo. We deploy, with tests, monitoring, and documentation, the same way we have shipped 200+ times.

// How it works

We map it before we touch it.

  • 1
    Diagnostic first.

    We audit your Zapier account, map every workflow and dependency, and tell you exactly what to migrate, consolidate, or retire. You keep the plan even if you never hire us.

  • 2
    Parallel-run migration.

    We rebuild in n8n on your real data while Zapier keeps running. Fixed price, agreed before we start. We cut over only when everything is confirmed working.

  • 3
    We stay.

    30 days of support included. Monitoring alerts wired from day one. Optional retainer for ongoing maintenance. We do not ghost after delivery.

// What it costs

Fixed price. You see the number before anything starts.

Migrate from Zapier to n8n
from $3,000

Fixed price scoped before we start. 30 days of support included. No hourly surprises.

See full pricing
// Questions

Frequently asked

Will my current zaps keep running during the move?
Yes. We rebuild in parallel and keep your existing Zapier running until the new version matches, then switch over. Nothing stops working in between.
Will it actually cost less than Zapier?
Usually a lot less. There is no per-task meter, so adding more steps or more volume does not raise your bill.
Self-hosted or n8n Cloud: which is right for us?
Self-hosted gives you data ownership and no usage limits. n8n Cloud is zero-maintenance. We help you decide based on your volume, compliance requirements, and team. Either way, there is no per-task bill.
How many zaps can you migrate?
As many as you have. We scope the full set, consolidate where possible (so 5 fragile zaps become 1 robust workflow), and send a fixed-price quote. You see the number before anything starts.
What happens if it breaks after you are done?
Everything we build ships with monitoring that alerts us before your customers notice. You also get 30 days of support included, plus an optional monthly retainer if you want us watching it long term. Nothing fails silently.
What if you disappear like our last developer?
We have built automation for 13 years across 1,584 projects, with 200+ workflows and 89 AI agents in production right now. We work in fixed-price milestones inside your own accounts from day one, you hold everything and the documentation, and NDA and escrow are available on request. You are never locked to us.
Will we lose data or have downtime during the switch?
No. We build the new n8n setup alongside your current Zapier account and run both until the results match. Your existing zaps keep working until the new system is proven, so there is no gap and no lost data.
Who owns what you build?
You do. We build inside your own accounts and tools, hand over full documentation, and if we ever part ways you keep everything.
Can we start small?
Yes. Most clients start with the one thing that is costing them the most, watch it work, then expand. The free diagnostic tells you which one that is.

Fixed-price migration, starting at $3,000. You see the number before anything starts.

Get off the task meter.

Book a 30-minute diagnostic. We will map your Zapier setup, tell you exactly what to migrate, and give you a fixed price. Free, and the plan is yours to keep.

Book my diagnostic