// automation for healthcare

Your practice misses calls at lunch. After hours. Every time you are with a patient.

We set up the automations that text back the missed call, request the review, remind the no-show, and follow up after the appointment. Done for you. No dashboard to learn. Fixed price.

Book a 30-minute diagnostic See all services

from $3,000  ·  GoHighLevel + n8n  ·  HIPAA-aware

200+ automations in production
1,584 projects shipped
89 AI agents live
13 yrs building systems
$500K+ delivered on Upwork

Your practice is losing patients it never even knew it had.

Every call that goes unanswered at lunch or after hours is a person who will book somewhere else. They will not call back. They will not leave a message. They will just find someone who responded. This is not a staffing problem and it is not solvable by hiring one more person. It is an automation problem, and it has a fixed-price solution.

// Sound familiar

If your practice runs like this, we have seen it before.

  • Calls at lunch and after hours go to voicemail. Most of those people never call back.
  • You do great work but asking patients for reviews feels awkward and gets forgotten.
  • Reminder calls take 20 minutes of staff time a day. Some patients still do not show up.
  • Patients leave and never hear from you again. Win-back means a manual call list nobody has time to work.
  • You pay for GoHighLevel every month. You have barely touched it because no one set it up properly.

We have fixed every one of these for practices just like yours. Once it is set up, it runs quietly in the background without anyone on your staff doing anything extra.

// After

What changes once it is running

  • A missed call

    Gets a text back within 60 seconds. The lead stays in play instead of booking with your competitor.

  • After each visit

    A review request goes out automatically. No awkward ask at the front desk, no forgotten follow-up.

  • Before each appointment

    Reminder sequence runs on its own. No-show rate drops without anyone on your staff making calls.

  • Inactive patients

    Reactivation campaign goes out automatically. They come back without a manual call list.

// Proof in production

Done-for-you systems, built to keep running.

A Medicare insurance operation had 1,600+ contacts and 13 types of relationships scattered across spreadsheets. We built one organized system and migrated 1,574 contacts and 32,279 notes without losing anything.

Read the full case study →

A dental clinic was missing 300 calls a month. We built the booking and missed-call automation. Now it is zero.

Clutch Top Company 2023 · Upwork Top Rated, $500K+ delivered · Fortune 500 work delivered under NDA. We do not demo. We deploy, with tests, monitoring, and documentation, the same way we have shipped 200+ times.

// How it works

We map your gaps, then build it for you.

  • 1
    30-minute diagnostic.

    We learn where calls are falling through, what tools you already have, and what is worth automating first. You keep the plan even if you never hire us.

  • 2
    Fixed-price build.

    You approve the scope and the price before we start. We build, test, and configure everything inside your compliant systems. You see it working before we hand it over.

  • 3
    We stay and monitor.

    30 days of support included. If a sequence stops or a message fails to send, we hear about it before you do. Optional retainer after that. We do not disappear.

// What it costs

Fixed price. You see the number before anything starts.

Done-for-you healthcare automation
from $3,000

Fixed price scoped before we start. 30 days of support included. No hourly surprises.

See full pricing
// Questions

Frequently asked

Is it HIPAA-aware?
Yes. We build patient-facing automation with HIPAA in mind, and we sign a BAA when one is needed.
Do you work with our practice and booking tools?
Yes, including GoHighLevel and most booking and practice-management tools.
We already pay for GoHighLevel. Can you just make it work?
That is the most common starting point. We scope what you actually need, configure it properly, and wire the automations. You stop paying for something you cannot use and start getting value from it.
Do I need to learn a new dashboard or tool?
No. Done-for-you means we build and run it. Your staff answers the phone. The automations handle everything else in the background.
We are a staffing agency or Medicare broker, not a clinic. Do you work with us?
Yes. Much of our healthcare automation is for agencies, brokers, and back-office teams, not just clinical settings. The same intake, follow-up, and compliance patterns apply.
What happens if it breaks after you are done?
Everything we build ships with monitoring that alerts us before your customers notice. You also get 30 days of support included, plus an optional monthly retainer if you want us watching it long term. Nothing fails silently.
What if you disappear like our last developer?
We have built automation for 13 years across 1,584 projects, with 200+ automations and 89 AI agents in production right now. We work in fixed-price milestones inside your own accounts from day one, you hold everything and the documentation, and NDA and escrow are available on request. You are never locked to us.
Who owns what you build?
You do. We build inside your own accounts and tools, hand over full documentation, and if we ever part ways you keep everything.
Can we start small?
Yes. Most clients start with the one thing that is costing them the most, watch it work, then expand. The free diagnostic tells you which one that is.

Fixed-price automation for healthcare practices, starting at $3,000. You see the number before anything starts.

Stop losing the calls you cannot answer.

Book a 30-minute diagnostic. We will show you exactly which automations to set up first and what it costs. Free, and the plan is yours to keep.

Book my diagnostic